AGENTIX · AUTOMATION LIVE IN 2-5 BUSINESS DAYS / 2026
← All 10 automations § Automation · for Founders / operations managers / agency principals

Your Inbox Runs Itself. You Only See What Needs You.

Founders and ops leads lose 11+ hours a week triaging email that a well-built automation could handle without a human in the loop.

Scope this for my team → Book a 30-min call
Live · deploy in 2-5 business days
The path, in brief · full flow below
  1. 01Poll Inbox on Configurable Interval via Gmail or Outlook API
  2. 02Gemini Fast-Classification Pass on Every Message
  3. 03Claude Verification Pass on Ambiguous and High-Stakes Signals
  4. 04Folder Routing and Labeling Written Back to the Inbox
  5. +3 more →
50+ emails/day Processed autonomously per cycle with zero human inbox visits first-party build
94%+ classification accuracy Dual-model classification accuracy across five categories first-party build
5-8 hours/week Recovered from inbox management per operator industry benchmark
Under 3 minutes Average response time on routine inbound messages industry benchmark
first-party / client deployment industry benchmark
§ The shift

What changes the day
this goes live.

No jargon. Here's the before, and the after, for the people who feel it every day.

Today, without it
  • You are doing your most expensive thinking in Gmail at 8am
  • SaneBox gave you five folders to check instead of one inbox
  • The shared info@ inbox has become a dropped-ball machine
  • Your EA manages email but you are still in the loop on everything
From day one, with it
  • 50+ emails/day Processed autonomously per cycle with zero human inbox visits
  • 94%+ classification accuracy Dual-model classification accuracy across five categories
  • 5-8 hours/week Recovered from inbox management per operator
  • Under 3 minutes Average response time on routine inbound messages
§ Where it earns its keep

Inbox zero.
Without opening it.

Reads, sorts and drafts, tuned to how you actually work.

The moment

“200 emails a day, and the important three are buried.”

What the AI does
  • Reads and categorises every email
  • Drafts replies to the routine ones
  • Surfaces only what needs you, summarised
The winYou act on a 5-minute summary, not a 2-hour inbox.
The moment

“Client emails arrive faster than you can answer them.”

What the AI does
  • Prioritises by client and urgency
  • Drafts on-brand replies for approval
  • Flags anything that smells like churn
The winEvery client feels fast-handled, without you living in email.
The moment

“Enquiries sit unanswered while you serve customers.”

What the AI does
  • Answers routine enquiries automatically
  • Books or routes the rest
  • Never lets a lead go cold
The winEvery enquiry answered same-day, hands-free.
The moment

““Where’s my order?” drowns the real issues.”

What the AI does
  • Auto-handles status and returns questions
  • Escalates genuine problems with context
  • Keeps the tone on-brand
The winSupport that scales with orders, not headcount.
The moment

“Half your day is triage no one else can see.”

What the AI does
  • Labels, files and routes by rule
  • Drafts the repetitive replies
  • Builds a daily digest
The winHours back, and nothing slips through.
How it works

AI in the loop,
not Zapier with steps.

Every step is a real decision: read the context, make the call, take the action. Here's the path, end to end.

FIG.01, the execution path · 7 steps, fully automated
01 Poll Inbox on Configurable Interval via Gmail or Outlook API
02 Gemini Fast-Classification Pass on Every Message
03 Claude Verification Pass on Ambiguous and High-Stakes Signals
04 Folder Routing and Labeling Written Back to the Inbox
05 Autonomous Draft and Send for Routine Message Types
06 Structured Triage Digest Posted to Microsoft Teams
07 Human Escalation with Full Context Attached
AI Inbox Manager, the real production workflow
FIG.02, the actual workflow running in production · not a slide drawing
Built with n8n (5-15 min polling)Gemini + Claude (dual-model classification)Gmail API / Outlook API (read + label + move + reply)Microsoft Teams (real-time triage digest)
§ Honest fit

Right for you?
Straight answer.

We'd rather tell you it's the wrong build than ship you the wrong build.

A strong fit if
  • You personally spend more than 60 minutes per day in your inbox and it is the first thing you open every morning
  • You are processing 30+ emails per day across client communications, billing, and inbound inquiries in a single Gmail or Outlook account
  • You have tried SaneBox, Superhuman, or a VA and the common complaint is that you are still doing the judgment calls yourself
  • You run a shared info@ or ops@ inbox where missed emails or duplicate replies are a known recurring problem
  • You use Microsoft Teams as your primary communication tool and want triage where your team already operates
Probably not, if
  • Your inbox volume is under 20 emails per day, manual triage is faster than the automation overhead at that volume
  • You do not use Gmail or Outlook, the system is built on the Gmail API and Microsoft Graph API and does not support other providers without a full rebuild
  • You need instant real-time response (under 60 seconds) on all inbound messages, the 5-minute polling interval is the minimum latency by design
Usually deployed by Founder or co-founder, 10-50 person agency or services businessOperations manager or director, B2B SaaS or professional services companyAgency principal managing multiple client accounts with a shared ops inboxExecutive or chief of staff who currently owns inbox management for a senior leaderBusiness owner who has outgrown VA-based inbox management and needs it to run without oversight
§ Talk it through

Not sure it's the right build?
That's the 30-minute call.

We scope it against your real stack and tell you honestly if a simpler fix wins. Built and shipped by the Agentix engineering team, who we are →.

Scope this build → Start with a $5K ops audit
Where this sits Solution Rapid Automations Service Operations audit Service AI assurance, eval & regression Index All 10 documented builds
§ What you get

Live in 2-5 business days.
Yours on day one.

Scoped, built, QA'd and handed over, self-hosted, documented, owned by you. No per-seat fees, no lock-in.

Day 1
  • Inbox audit: we analyze your last 500 emails, map actual category distribution, identify your top 15 routine reply patterns and sender types
  • Gmail API or Outlook OAuth scoped permissions configured, read, label, move, send-as, with minimum necessary permission scope
  • n8n polling workflow scaffolded with correct interval for your urgency profile (5 min or 15 min)
Days 2-3
  • Dual-model pipeline live: Gemini Flash classification pass running on all inbound, Claude Sonnet verification pass active on ambiguous and high-stakes signals
  • Category taxonomy finalized, High Priority, Billing, Job Inquiry, Notices, Promotions/Others, tuned to your actual label and folder structure
  • Folder routing and labeling rules active and writing back to your inbox in real time
Days 3-4
  • Autonomous reply templates built and connected for your approved routine message types, Gemini drafts, Claude reviews before any send
  • Microsoft Teams channel webhook configured, structured digest format locked and tested, one structured post per poll cycle
  • Human escalation logic tested against edge cases: ambiguous senders, thread context gaps, VIP list triggers, anything matching legal or billing dispute patterns
Day 5 + Post-Launch
  • Final accuracy review on first 48 hours of live traffic, any misclassification patterns get prompt corrections before handoff
  • n8n monitoring dashboard live: processed volume, category breakdown, autonomous replies sent, escalation rate, API error rate
  • Handoff documentation: how to add new reply templates, how to adjust category rules, what happens if a model API call fails with graceful fallback behavior documented
Get started

Want this running
in 2-5 business days?

Tell us how the process works for you today. We'll scope it against your exact stack in 30 minutes, and tell you honestly if it's the right build.

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AGENTIX TECH · AI Inbox Manager · self-hosted · you own it