AGENTIX · AUTOMATION LIVE IN 2-5 BUSINESS DAYS / 2026
← All 10 automations § Automation · A&A The path, in brief · full flow below
Your phone gets answered. Every call, booked.
62% of small business calls go unanswered.
Live · deploy in 2-5 business days
- 01Pre-fetch
- 02Vapi answers with a custom persona in under 2 seconds
- 03GPT-4o extracts intent and entities incrementally
- 04Availability confirmed from pre-fetched cache
- +3 more →
$25K/yr Receptionist cost recovered, labor saving alone A&A deployment
20+ hrs/wk Staff time freed from inbound call handling A&A deployment
+27% Increase in booked appointments within 30 days industry benchmark
82% Report positive ROI within 6 months industry benchmark
first-party / client deployment industry benchmark
§ The shiftWhat changes the day
What changes the day
this goes live.
No jargon. Here's the before, and the after, for the people who feel it every day.
Today, without it
- The phone rings while you're with a patient
- Emergency calls come in at 8 PM, the job goes to a competitor
- Traditional answering services take messages but cannot book
- Adding a second location means hiring a second receptionist
From day one, with it
- $25K/yr Receptionist cost recovered, labor saving alone
- 20+ hrs/wk Staff time freed from inbound call handling
- +27% Increase in booked appointments within 30 days
- 82% Report positive ROI within 6 months
§ Where it earns its keepOne always-on receptionist.
One always-on receptionist.
Five front desks.
The same Voice AI, tuned to how each business actually takes calls. Click through, your situation is probably one of these.
The moment
“A new patient calls at 8:10pm. Your front desk left at five.”
What the AI does- Answers on the first ring, day or night
- Reads real openings from your calendar and books one
- Confirms by text and sends a reminder before the visit
The winCaptures the $8K-lifetime patient that used to reach voicemail, or the practice down the road.
The moment
“The phone rings mid-blow-dry. Every stylist’s hands are full.”
What the AI does- Books, reschedules and fills last-minute cancellations
- Knows each service length and the right stylist
- Offers add-ons when there’s room in the day
The winA fuller chair, without anyone stepping away from a client.
The moment
“An injured caller is comparing three firms in one afternoon.”
What the AI does- Answers instantly and screens the case type
- Books a consultation with the right attorney
- Logs the intake straight into your CRM
The winThe signed case goes to the firm that picked up first, you.
The moment
“A burst pipe at 11pm. The on-call line rings out.”
What the AI does- Triages emergency vs routine, 24/7
- Books the job and captures the address and issue
- Texts the details to the on-call tech
The winThe emergency call-out you’d have lost by morning, booked tonight.
The moment
“A buyer calls about a listing while you’re at a showing.”
What the AI does- Answers listing questions and qualifies the buyer
- Books a viewing into your calendar
- Hands off hot leads with full context
The winEvery inbound lead worked, even when you’re already with a client.
How it worksAI in the loop,
AI in the loop,
not Zapier with steps.
Every step is a real decision: read the context, make the call, take the action. Here's the path, end to end.
01 Pre-fetch
02 Vapi answers with a custom persona in under 2 seconds
03 GPT-4o extracts intent and entities incrementally
04 Availability confirmed from pre-fetched cache
05 Calendar event created
06 Contact created or updated in Twenty CRM
07 Structured call log written to Google Drive
Built with Vapi (voice orchestration)ElevenLabs (TTS)n8n (qualification logic)Claude/GPT (conversation reasoning)Google Calendar / Calendly (booking)GoHighLevel + Zoho (CRM write)
§ Honest fitRight for you?
Right for you?
Straight answer.
We'd rather tell you it's the wrong build than ship you the wrong build.
A strong fit if
- You handle more than 30 inbound calls per day and your front desk is the bottleneck at peak hours.
- You operate appointment-based scheduling, dental, salon, physio, legal consultation, HVAC service call, plumbing callout.
- You operate outside standard 9–5 hours, or your customers call outside those hours expecting a live answer.
- You are currently paying for a receptionist, an answering service, or routing emergency calls to the owner's personal cell.
- Your calendar lives on Google Workspace or you are willing to connect it, no proprietary PMS-only scheduling systems that do not expose an API.
Probably not, if
- Your scheduling lives entirely in a proprietary PMS (Dentrix, Eaglesoft) with no public API access. A workaround exists but adds scope and fragility.
- You need the AI to handle complex clinical intake, insurance verification, or legal case assessment on the first call. Entity extraction yes, clinical decision-making no.
- Your call volume is under 10 calls per day. At that volume, a shared inbox and a callback system solves the problem faster and cheaper than a voice AI build.
Usually deployed by Dental Practice Manager, multi-location group or busy single-site practiceClinic Operations Director, physio, chiropractic, aesthetics, or specialist clinicSalon Owner, 3+ chair operation handling bookings across multiple staff calendarsHVAC or Plumbing Contractor Owner, field-based, cannot answer phone during service callsSolo Solicitor or Legal Practice Manager, high-value first-call conversion, after-hours client inquiries
§ Talk it through Not sure it's the right build?
Not sure it's the right build?
That's the 30-minute call.
We scope it against your real stack and tell you honestly if a simpler fix wins. Built and shipped by the Agentix engineering team, who we are →.
§ What you getLive in 2-5 business days.
Live in 2-5 business days.
Yours on day one.
Scoped, built, QA'd and handed over, self-hosted, documented, owned by you. No per-seat fees, no lock-in.
Day 1
- Vapi account configured, phone number provisioned, call routing set up
- Custom AI persona built, name, greeting, tone, and vocabulary matched to your brand and patient base
- Google Calendar API credentials connected, calendar ID mapped, pre-fetch logic tested
Days 2–3
- GPT-4o function-calling schema built with entities specific to your intake form, not a generic extraction template
- Pre-fetch calendar caching implemented and latency-tested against your live calendar under simulated concurrent load
- Twenty CRM connected: create/update logic built, duplicate-detection on phone number implemented and verified
Days 4–5
- 20+ test calls run across all intent types: booking, reschedule, cancellation, general inquiry, ambiguous input, distressed caller
- Edge case handling verified: caller hangs up mid-booking, double-slot conflict resolution, no-availability path, multi-service request
- Escalation logic configured: confidence threshold, clinical and emotional signal detection, whispered context handoff to human
Post-launch
- 7-day live monitoring, call logs reviewed for extraction failures, unhandled intents, or escalation trigger misses
- Weekly digest report: call volume, booking rate, autonomy rate, escalation rate, peak hour breakdown
- Prompt tuning pass at day 14 based on real call transcript data from your actual callers
Get started Want this running
Want this running
in 2-5 business days?
Tell us how the process works for you today. We'll scope it against your exact stack in 30 minutes, and tell you honestly if it's the right build.
AI Inbox Manager Your Inbox Runs Itself. You Only See What Needs You. View → Cold Email Automation Your SDR Sends 40 Emails a Day. This Sends 500, Personalized. View → Blog Factory Stop publishing 4 posts a month. Google rewards 16. View →
AGENTIX TECH · Voice AI: Inbound Call Qualification · self-hosted · you own it